Seniors, take note: Save your Google Drive files!

A Carmel High school student working on their Google Drive. Photo by ASHA JOHNSTON


It’s nearly the end of the third quarter, and while many thoughts of graduation, summer and moving out bounce around the minds of upperclassmen, one thought that is not on students’ minds is the need to contact the CUSD technology department in order to save their information on their Google Drive, an online folder where all work is stored while students are enrolled at Carmel High School.


Colin Matheson, the technology professional development coordinator at Carmel High School, explains that upon graduation all senior Google Drive accounts become suspended for one year then are deleted.


“During that year, [documents] can be retrieved by contacting the CUSD tech department,” Matheson says.


According to chief technology officer Paul Behan, at the end of the year an email gets sent out to all graduating seniors to warn them that their Google Drive will be deleted and explain how to save the information.


“If we were to keep the files for an extended period of time, it would require us to manage and back them up,” Behan says. “Even though Google itself is free to use, our backup/archive system is not. Our thought is that students will want to control and manage their own files once they have left CHS.”


Sophia Supica, a senior at Carmel High School, explains that she has many writing assignments and job applications on her Google Drive; she had been unaware that her work would be deleted from her account.


“I would save my work depending on how complicated it was,” Supica says. “If it took a lot of time, I probably wouldn’t do it.”


Senior Olivia Meyers has dealt with the deletion of her Google Drive account ahead of time.


“What I have done was transfer the materials I have wanted to save, like my writings that I liked, and I have just saved them to my Google Drive with my other email,” Myers says. “It takes a lot of work, but I still do it if I want to keep something.”


English teacher Hans Schmidt argues that a graduate’s Google Drive is no longer the school’s responsibility because they are no longer students at CHS.


“It would seem that it would be incumbent upon a senior to plan ahead and not to expect their former school to store their documents,” Schmidt says. “It’s a simple transfer from the Google that CUSD runs to their own personal Google accounts.”


Historically, graduates still often forget to transfer their information onto their personal Google account.


“I didn’t save my Google Drive info because I thought I would have access to it after graduating,” says Jess Plink, a graduate from the Class of 2016. “But it turns out once they change the passwords you don’t have access without going through the tech department. It was frustrating.”


2017 graduate Elise Cricchio says she was not aware that her work would be deleted and expresses annoyance at losing her high school assignments.


“I had a whole host of personal and academic documents that I had originally hoped to retain after graduation,” says Austin Aldrich, a Carmel High School graduate from the class of 2016. “So I was rather grieved in the weeks that followed when I attempted to access my Drive and found it gone.”


Ultimately, if seniors wish to save their Google Drive information, they will need to either contact the technology department or back up their documents on their own.